Back to the Mac, part 1

Two weeks ago I switched back to a Mac (MacBook Air 2013 13 inch) at work. I tweeted as much and was asked for my install checklist for a new Mac. As the IT support for my office (and home), documenting my steps and thinking is a good idea.

First, I am firmly of the “lighter is better” category in terms of software installs, preference tweaks, and other edits. My feeling is the less tweaking I do, the fewer conflicts I’ll introduce, and more importantly the less I’ll have to remember. Also, although it’s not an every day scenario, the faster I can get a new machine up and running the better. So each new install is an opportunity to test how much I really need any single piece of software. As I don’t get new computers (at home) that often, this is also my chance to evaluate whether OS updates have made 3rd party software redundant.

As a result of this type of testing I don’t change the OS X defaults for scroll direction, button colors, or menu bar transparency. I’ve gotten used to them all in previous updates, making for fewer settings to flip. The only customization I do is to Safari tabs, using Keyboard Preferences to set Command-Option-Right and Command-Option-Left to Next Tab and Previous Tab respectively. The defaults don’t work for my fingers. I also use the text line selection shortcuts (Command-Shift-L/R) all the time, and the two integrate well.

To start with I have two accounts logged in with System Preferences: Exchange (work) and Gmail (personal). Everything else can wait. To avoid one extra install I’m trying to use Mail, Calendar, and Reminders instead of Outlook. One less app to manage, and Outlook’s crashing was one of the big reasons I ditched the PC at work (having always had a Mac at home).

As a result of the above, my day one install list was incredibly minimal:

1. Dropbox – gets installed first because it holds my 1Password backup

2. 1Password – access to everything

3. Little Snitch – inbound & outbound traffic monitor

4. Office – Excel alone is probably enough for me

And that was it. I used the computer for two days this way, at work and at home, trying to see what else I needed for work to integrate with the all-Windows environment there. On the personal end, I was holding off on everything as this is a work-first machine. At this point I had neither Flash nor Java installed, and hadn’t launched iTunes.

So here’s my added install for work, with Office already on the machine:

5. Windows Server Launchpad – to connect with Small Business Server Essentials 2011, works flawlessly on OS X

6. Microsoft Lync – Hopefully Microsoft continues to unify products and Skype becomes the default MS messaging client soon

7. Chrome – for Flash player

8. GoToMeeting client – poorly named but functional

Two more days and it was weekend time. I’d gotten into a pretty good routine at work, using two monitors, Mail, Lync, Excel, Safari, and Calendar relentlessly. So far the Mac transition has been all upside, with faster boot in the morning and less time relaunching Outlook.

For personal use what did I miss? Surprisingly little. But after four days, I was done testing Spotlight. It’s better than the last time I’d tried (Lion) but I want something that remembers my search terms and allows me to Google from the keyboard.

Final personal use installs:

9. Amazon MP3 Downloader – I buy almost all my music from Amazon and then match it into iTunes with iTunes Match for cloud sync

10. LaunchBar – This is usually the first Mac app I install, and it still should be. Spotlight can’t really compete, and I use only a handful of the abilities. Amazing that two of my top ten apps come from the same small German company.

That’s it. I’ve got all my work data and my music on this computer. I’ve got Office, search, meetings, server connections, and my own passwords and essential data. The computer’s good to go.


After another 2 days I added two apps from the App store (that I already owned) to make my personal use better:

11. Ulysses III – This is my main writing app, and I love it.

12. Tweetbot – I like Twitter, but without this app only use it on my phone.

Another day at work and I added one more thing, specifically to handle the display of tasks from Exchange. I could use Microsoft’s My Day app, which comes with Office, but then it launches Outlook, which I’m trying not to use. Task display will probably determine my success with avoiding Outlook on the Mac.

13. Fantastical – A menu bar calendar, task list, and quick input method. Available from the App Store though I already had a license. I had hoped to avoid installing this, just to reduce clutter, but it’s a great app.

Two weeks later I still haven’t installed Java or Flash player, outside of Chrome.

The amazing thing about this list is both how much has changed and how little. In 2006 I got the first Intel-based Mac, the 15″ MacBook Pro. Hot as hell and bigger than I need in a computer, but a great step up from my 2000 (Pismo) PowerBook.

In February of 2006 Twitter, Dropbox, Amazon MP3, and Chrome didn’t exist. 1Password would come out a few months later. But Little Snitch, LaunchBar, and Ulysses were among the first apps I installed.

When I think of that, installing LaunchBar on 10.4 Tiger on that brand new Intel Mac in 2006, it makes me smile. I wish I had a list of my set up steps for that machine.